Staff Services
Staff services come under the administration and the personnel sections and are described as below:
The Administration Section
The Administration Section is responsible for service records, contract renewal and promotion, posts confirmation, salary increments/reviews, leave management, discipline matters, staff appraisal, accommodation, circulars, mailing and filing. The Section is headed by an Assistant Registrar.
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1. SERVICE RECORDS |
2. CONTACT RENEWAL |
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3. PROMOTION · Academic Staff based on merits and meet requirements (at Establishment Board level) |
· Confirm within probationary period · Confirm after extension period · Non-confirmed |
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· Annual Salary increments · Salary Efficiency Bar · Salary reviews |
· 6. MANAGING LEAVE APPLICATIONS · Annual Leave/Contract Leave/Sick Leave · No-pay Leave · Unrecorded leave · Advance Leave · Balance of leave prior to retirement · Leave Record · Leaving the state applications |
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7. MANAGING DISCIPLINE MATTERS/COUNSELLING · Staff in all Divisions · Open vote & daily-rated staff |
8. STAFF APPRAISAL · Annual staff performance appraisal |
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9. ACCOMMODATION · Short term staff · Contract Officers/Local staff
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10. CIRCULARS · Internal circulars · Prime Minister’s Circulars · Ministry of Finance’s Circulars · Public Service Department’s announcements · Ministry of Education’s announcements |
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11. OFFICIAL MAILING · Internal · External
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12. FILING · Personal Files · Official Files
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The Rewards Development Section
The Rewards Development Section is responsible in the development of remuneration policies and programs that enable the university to manage and motivate the workforce to a level of excellence. The Section is headed by an Assistant Registrar. The Assistant Registrar assists in the development of rewards and expand its programs that enable UTB to give high level of motivation that would increase level of excellence.
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1. MIGRATION TO THE NEW SCHEME OF SERVICE · Local Academic Staff · Expatriate Academic Staff · Workshops
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2. STAFF EXCELLENCE AWARDS · Teaching Excellence Award · Research Excellence Award (Early Career and Senior Career Categories) · Administration Excellence Award (Management & Professional, Support & Technical Staff) · Teacher’s Day Award · Staff of the Month (Staff and Students Centre)
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3. COORDINATION OF MEDALS OF HONOUR, INVESTITURE ORDERS · Based on merits and meet requirements
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4. IN SERVICE TRAINING & STUDY LEAVE PROGRAMME · Local Staff only
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5. PROMOTION · Academic Staff based on merits and meet requirements (at University level)
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6. GOVERNMENT EMPLOYEE MANAGEMENT SYSTEM · Managing the use of the system
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7. CLASSIFIED DOCUMENTS · Official Secrets Act · Systematic and classified documents
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Dk Susidzaimah binti Pg Sulaiman
Acting Deputy Registrar
Ext | 1240
E | susidzaimah.sulaiman@utb.edu.bn
Awg Ibrahim Bin Haji Mohd Tahir
Administrative Assistant and Acting Assistant Registrar (Administration)
Ext | 5151
E | ibrahim.tahir@.utb.edu.bn
Dyg Hajah Noorul Farizalina binti Haji Abdul Karim
Research Officer/Assistant Registrar (Rewards Development)
Ext | 5154
E | farizalina.karim@utb.edu.bn
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Staff Handling Contract Recruitment
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Staff Handling Non-Academic Recruitment |
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Dk Susidzaimah binti Pg Sulaiman
Awg Ibrahim bin Haji Mohd Tahir
Dyg Majdiah binti Haji Md. Yusof
Dyg Ismawatty binti Ismandi/ Bulat |
Dk Susidzaimah binti Pg Sulaiman,
Awg Ibrahim bin Haji Mohd Tahir,
Dyg Majdiah binti Haji Md. Yusof
Dyg Ismawatty binti Ismandi/ Bulat |
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Staff Handling Confirmation of Posts |
Staff Handling Renewal of Contract |
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Awg Ibrahim bin Haji Mohd Tahir
Dyg Nur Izzah Munirah binti Hamzih
Dyg Majdiah Binti Haji Md. Yusof,
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Awg Ibrahim bin Haji Mohd Tahir,
Dyg Nur Izzah Munirah binti Hamzih, |
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Staff handling migration to new scheme of service and promotion at University level
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Staff handling Staff Excellence Award etc.
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Dyg Hajah Noorul Farizalina binti Haji Abdul Karim Research Officer/Assistant Registrar
Dk Susidzaimah binti Pg Sulaiman Awg Ibrahim Bin Haji Mohd Tahir
Dyg Nur Afiqah Binti Metusin
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Dyg Hajah Noorul Farizalina binti Haji Abdul Karim
Dyg Nur Afiqah Binti Metusin
Dyg Ismawatty Binti Ismandi/Bulat |
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Staff Handling Leave Applications and Record Services |
Staff Overseeing Contract Facilities |
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Awg Ibrahim Bin Haji Mohd Tahir,
Dyg Salinawati binti Haji Awg Damit,
Dyg Hajah Norhidayati binti Haji Zinin |
Dk Susidzaimah binti Pg Sulaiman
Awg Ibrahim bin Haji Mohd Tahir
Dyg Hjh Siti Mariam binti Hj Amit
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Staff Handling Employment/ Dependent Passes and Entry Visas
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Staff Handling Passages including Concession Passage, Gratuity, Excess Baggage, Sea Freight and Education Allowance [plus leave allowance (every 4 years) and passage allowance (10 years) for local staff only] |
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Dk Susidzaimah binti Pg Sulaiman Awg Ibrahim bin Haji Mohd Tahir, Dyg Hjh Siti Mariam binti Hj Amit, Awg Zaiddin bin Sirul @ Muhamad Zaidin bin Abdul Qayyum Sirul,
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Awg Ibrahim bin Haji Mohd Tahir
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Staff Handling Conveyance Loan, Fixed Conveyance Allowance/ Mileage Claim and Home to Office Allowance |
Staff Overseeing Annual Salary Increments, Salary Efficiency Bar, Special Salary Efficiency Bar and Salary Reviews |
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Dyg Salinawati binti Haji Awg Damit, Dyg Ismawatty binti Ismandi/ Bulat,
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Dyg Salinawati binti Haji Awg Damit, Dyg Ismawatty binti Ismandi/ Bulat,
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Staff handling Study Leave/In-service Training |
Telephone Operators
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Dyg Hajah Noorul Farizalina binti Haji Abdul Karim
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Dyg Mimi Haryani binti Haji Jali Pg Anak Arina Kasuma Lailawati binti Pg Anak Hanafiah Dyg Siti Aminah binti Awg Masri
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Staff Handling Incoming and Outgoing Mail |
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Awg Ibrahim bin Haji Mohd Tahir, Awg Zaiddin bin Sirul @ Muhamad Zaidin bin Abdul Qayyum Sirul, Dyg Hjh Siti Mariam binti Hj Amit,
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