UNIVERSITY HEALTH AND SAFETY POLICY

  1. INTRODUCTION

Health and Safety is fundamental to the success of an organisation. The University considers it paramount and continuously inculcates the culture of Health and Safety amongst its staff and students.

This document aims to state the University’s policy with respect to the health and safety of staff, students and visitors who use the University’s premises, and staff and students performing official undertakings off-campus. The Health and Safety Policy is further supplemented by individual procedures covering a range of topics which will be periodically reviewed and updated.

While the implementation of the Health and Safety Policy is the collective responsibility of everyone, this document also clarifies the extent of individual responsibilities to ensure that the Policy and procedures are effectively observed.

 

  1. POLICY STATEMENT

It is the policy of the University to:

  1. Adopt all reasonably practicable measures to prevent personal injury to staff, students, contractors, visitors and any others who may be affected by our undertakings;
  2. Protect staff, students and workers from foreseeable work hazards;
  3. Promote health and safety standard that complies with the provisions and requirements of current health and safety guidelines and all other statutory provisions and codes of practice;
  4. Define the responsibility of all key management personnel across the University;
  5. Promote safety-first attitude amongst staff and students;
  6. Maintain a safe and healthy working and study environment, and safe methods of operation;
  7. Ensure that the University’s premises, plant and equipment are maintained to a safe level;
  8. Ensure the provisions of appropriate resources to address health and safety issues;
  9. Inform staff and students on their responsibilities in ensuring the health and safety of themselves and any other persons affected by their actions or inactions;
  10. Provide all necessary information, guidance, instruction, training and supervision, to ensure the health and safety of staff and students at work;
  11. Ensure that any occupational health issues, accidents and incidents are immediately and accurately investigated and reported;
  12. Appoint and provide the appropriate training to specialist health and safety staff;
  13. Develop systems and procedures for the assessment and effective management of health and safety risks associated with all applicable undertakings;
  14. Review this Health and Safety Policy not less than once every two years; and
  15. Make specific arrangements for visitors and contractors on the University’s premises to ensure that they carry out their activities in a manner that conform to the Health and Safety standards acceptable to the University management.

 

  1. RESPONSIBILITIES 

3.1      Vice-Chancellor

The Vice-Chancellor carries the day to day responsibility of the health and safety of all persons affected by the undertakings of the University.

To achieve the objectives of the University’s Health and Safety Policy, the Vice-Chancellor will:

  • Ensure that University leaders at all levels are well-informed and undertake their individual responsibilities regarding health and safety, and that the requirements of the University Health and Safety Policy are met.
  • Allocate the necessary resources for implementing the University policy requirements.

3.2      Assistant Vice-Chancellor (Industry and Services)

The Assistant Vice-Chancellor (Industry and Services) is responsible to the Vice-Chancellor on a delegated basis for the general oversight and development of health and safety policies, processes and procedures. The AVCIS is also responsible to ensure the coordination of those policies and practice across the University, and that the arrangements to manage health and safety in accordance with the University policy are adequate and effective.

The AVCIS has line management responsibility for the Health and Safety Coordinator in order to oversee health and safety compliance and performance. AVCIS also chairs the University’s Health, Safety, Security and Environment Working Committee.

 

3.3      Deans of Faculty / Schools

Overall responsibility for ensuring the safety of staff and students and others who may be affected by Faculty/School activities reside with the Dean of Faculty / School.

Deans of Faculty / Schools are expected to:

  1. Produce a Faculty/School Health and Safety Handbook which sets out the local organisation and arrangements for meeting the University policy requirements;
  2. Hold regular consultation on health and safety issues with staff members at the Faculty/School Board and Faculty/School Management Committee meetings;
  3. Ensure that the University Health and Safety Procedures are integrated into the Faculty/School’s management systems;
  4. Ensure that the health and safety training needs specific to the Faculty/School are identified and that suitable training is provided;
  5. Ensure that either a Faculty/School HSE Focal Person (to act for the whole Faculty/School) and/or Programme Area HSE Focal Persons are appointed;
  6. Allocate the necessary resources in terms of time, to members of staff appointed to carry out their health and safety roles; and
  7. Bring to the Vice-Chancellor’s attention, any health and safety issues that cannot be dealt with at the Faculty/School level.

 

3.4      Programme Leaders

Programme Leaders (PLs) are responsible for the implementation of the University policy within their area of control. PLs are expected to:

  1. Ensure that the University Health and Safety Policy and Procedures are observed by staff and students in the Programme Area;
  2. Deliver on the health and safety requirements stipulated in the Faculty / Schools Health and Safety Handbook and based on their own assessment of the risks inherent in the activities carried out in their respective Programme Area;
  3. Hold regular consultation on health and safety issues with staff members at Programme Area meetings;
  4. Appoint an HSE Focal Person for their respective Programme Area;
  5. Allocate the necessary resources, in terms of time, to staff appointed to carry out his/her health and safety role;
  6. Provide the necessary information, guidance, instruction and training to enable staff to perform their job in a safe manner;
  7. Ensure health and safety elements are incorporated in teaching and learning at all levels, where relevant;
  8. Ensure students are adequately supervised by the appropriate staff member/s based on the risk assessment;
  9. Ensure that any issues brought to their attention by the HSE Focal Person is given prompt and appropriate attention;
  10. Encourage and support the attendance of appropriate staff in relevant internal and external health and safety training events; and
  11. Bring to the Dean’s attention, any health and safety issues that cannot be dealt with at the Programme Area level.

 

3.5      Directors and Heads of Sections

  1. Ensure that the University Health and Safety Policy and Procedures are observed by staff members;
  2. Ensure that the University Health and Safety Procedures are integrated into the department’s management systems;
  3. Devise suitable Health and Safety procedures for undertakings that are specific to the department based on their own assessment of the risks inherent in those undertakings;
  4. Hold regular consultation on health and safety issues with staff members at departmental meetings;
  5. Ensure that any health and safety training needs specific to the department are identified and that suitable training is provided;
  6. Provide the necessary information, guidance, instruction and training to enable staff to perform their job in a safe manner;
  7. Ensure that any health and safety issues brought to their attention by staff is given prompt and appropriate attention;
  8. Encourage and support the attendance of appropriate staff in relevant internal and external health and safety training events; and
  9. Bring to the Vice-Chancellor’s attention, any health and safety issues that cannot be dealt with at the departmental level.

3.6      Head of Estates

In addition to the responsibilities in 3.5, the Head of Estates is also responsible to:

  1. Maintain a clean, healthy and safe working and study environment on campus;
  2. Ensure that the University’s premises, plant and equipment are maintained to a safe level;
  3. Ensure that any health and safety hazards brought to his attention are given prompt and appropriate attention;
  4. Take personal action to suspend or stop any activity that is dangerous to the building and occupants; and
  5. Ensure that the responsibilities and arrangements for health and safety are clearly specified when engaging contractors or accommodating tenants in the University’s premises.

3.7            Health, Safety, Security and Environment Coordinator

The HSSE Coordinator is responsible for coordinating the administration and enforcement of Health and Safety procedures in the University by:

  1. Inspecting the workplace on a regular basis in order to identify situations or hazards that may be dangerous to staff, students and workers;
  2. Investigating workplace health hazards;
  3. Promoting health and safety programmes, trainings, measures and procedures for the benefit of the health and safety of staff, students and workers;
  4. Reviewing all incident, near miss and accident investigation reports and make further recommendations to senior management, if required, to ensure hazard mitigation;
  5. Consulting relevant authority or professionals who are technically qualified to advise the senior management on specific health and safety issues;
  6. Making recommendations to the senior management for improvements of health and safety of staff, students and workers.

3.8      All Staff

All staff are individually responsible to:

  1. Make themselves familiar with the Health and Safety Policies of the University and of the Faculty/School/Section in which they are under;
  2. Take all reasonable care for the health and safety of themselves and of any other person who may be affected by their actions or inactions;
  3. At all times, conform to any health and safety instructions and procedures, whilst in the University premises or taking part in University activities;
  4. Report all incidents, near misses and accidents, whether or not injury is sustained, to their line manager or the member of staff in charge of the activity or facility;
  5. Make full use of appropriate personal protective clothing and appropriate safety equipment and devices provided;
  6. Maintain tools and equipment in good condition, and reporting any defects to their line manager; and
  7. Make themselves familiar with the working procedure and operation of any tool and equipment before using them.

3.9      All Students

All students shall:

  1. At all times, conform to any health and safety instructions and procedures, whilst in the University premises or taking part in University activities;
  2. Not introduce any equipment for use on University premises, alter any fixed installations, alter or remove health and safety notices or equipment, or otherwise take any action which may create hazards for persons using the premises or employees of the University, without the consent of the member of staff in charge of the areas or activity;
  3. Use appropriate personal protective clothing and appropriate safety equipment and devices available;
  4. Make themselves familiar with the working procedure and operation of any tool and equipment before using them; and
  5. Report all incidents, near misses and accidents, whether or not injury is sustained, to their supervisor or the member of staff in charge of the activity or facility.

 

4          ARRANGEMENT FOR THE IMPLEMENTATION OF THE POLICY

This section provides the arrangements for the implementation of the University Health and Safety Policy.

4.1      The Health, Safety, Security and Environment Working Committee

The Health, Safety, Security and Environment Working Committee is set up to:

  1. Review processes, procedures, rules and guidelines related to Health, Safety, Security and Environment in the University;
  2. Make recommendations to the Vice-Chancellor for improvements in health, safety and environment affecting staff, students and workers;
  3. Issue safety warnings related to adverse weather conditions, forest fire and other hazards to staff, students and workers;
  4. Review all incidents, near misses and accidents investigation reports and make further recommendation to the Vice-Chancellor if required, to ensure hazard mitigation; and
  5. Consult relevant authority or professionals who are technically qualified to advise the Committee on specific health and safety issues.

4.2      Health and Safety Policies and Procedures

The following policies and procedures have been developed and are currently in force to meet the requirements of the University Health and Safety Policy:

  1. Fire Safety Policy (status: under review)
  2. Hazardous Chemical and Waste Management Policy (status: To draft)
  3. Emergency Response and Management Policy (status: To draft)

Risk Assessments are performed to assess the risk factors of various activities carried out in the University and methods for mitigating them. The following Risk Assessment forms are currently available and need to be completed prior to the activity:

  1. UTB Personnel Overseas Travel
  2. UTB Experience Plus
  3. Laboratory Work
  4. Student Project
  5. Students Field/Study Trip
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