The University’s Business Continuity Plan provides a framework for UTB to respond pro-actively to crises that can potentially disrupt the operation of the university and delivery of its services.
Purpose:
Business Continuity Management Team:
Members were appointed to ensure that during any major disaster, UTB will be able to retain its ability to conduct its daily operations as usual with minimum impact of disruption and return to normal delivery as quickly as possible.
|
Role |
Name |
Ext. no |
|
|
BCP Lead (Chair) |
Dr Mohammad Saiful bin Haji Omar |
5266 |
|
|
BCP Focal Point (Deputy Chair) |
Mr Lim Chui Hua |
5272 |
|
|
BCP Alternate (Member) |
Ms Elizah binti Radin Mas Ismail Pengiran Zainathul Shema binti Pengiran Haji Metassan |
5273 |
|
|
Team Administrator (Secretariat) |
Dk Susidzaimah binti Pg Sulaiman (Co-Secretary) Ms Hajah Noorul Farizalina binti Abdul Karim (Co-Secretary) Dk Siti Ariana binti Pg Hj Yusof Dk Hjh Siti Nashrah binti Pg Hj Mohamad Yusof Mr Ibrahim bin Hj Mohd Tahir Mr Khairul Arifin bin Julaihi |
1240 5274 5170 5170 5151 5145 |
|
|
Communication Manager (Member) |
Ms Elizah binti Radin Mas Ismail Dk Susidzaimah binti Pg Sulaiman; and Ms Hajah Noorul Farizalina binti Abdul Karim Pengiran Zainathul Shema binti Pengiran Haji Metassan |
5273 1240 5274 |
|
|
Critical Activity Lead (Member) |
Ms Zuliana binti Haji Nayan (UTB Hotline number: 8892800) |
6010 |
|
|
Technical/Process Advisor (Member) |
Mr Hamdani bin Haji Ibrahim; and Dr Haji Mohd Khairul Ja’afar bin Haji Masri |
5203 1115/1301 |
|
|
BC Liaison (Member) |
Ms Zuliana binti Haji Nayan and Dr Haji Rajul Adli bin Haji Asli |
6010 6088 |
Roles and Responsibilities of BCP Team:
|
Role |
Responsibility |
|
BCP Lead/BCP Focal Peraon/Alternate |
o Convenes meeting o Maintains high level view of recovery activity o Liaises with wider MOE BCP Team o Assigns individual to specific critical activity o Manages rotation of team members during incidents |
|
Communication Manager |
o Record internal communications (BCP Issue Series via staff and students email; Registrar and Secretary’s Circular via staff and students email; official UTB social media, and individual and group whatsapp) o Record external communications (Press Releases (facilitated by IPRO), Official UTB social media and individual and group whatasapp) o Maintains enquiry log o Ensure media inquiries including BCP email are managed effectively o Summary of close contact COVID-19 cases daily report to Higher Education Department, Ministry of Education |
|
Critical Activity Lead |
o Responsible for restoring critical activities before impact becomes significant o Targets recovery time to meet RTO |
|
Technical/Process Advisor |
o Provides specialist subject matter knowledge o Ensure the availability of medical masks, hand sanitizer, gloves, thermometer etc. o Sick bay facility |
|
BC Liaison |
o Liaises with other recovery team |
|
Team administrator |
o Supports team leader o Arrange meeting |
What has been done?
At the peak of the COVID-19 pandemic, BCP team monitors the exposure of staff and students to primary and secondary contact and provide daily status report to the Ministry of Education.
BCP ensures enough supply of hand-sanitisers, infra-red thermometers, face-masks and gloves as necessary.
BCP regularly updates staff and students with information related to the Government’s and University’s responses to the COVID-19 pandemic including providing up-to-date stages of de-escalation via circular and email.
BCP recommended the Work-from-Home arrangements to facilitate social and physical distancing on campus.
BCP has also produced several forms and procedures for monitoring and safeguarding the health and well-being of staff and students during the pandemic such as:
